DISCLOSURE AND RESOLUTION OF CONFLICT OF INTEREST POLICY

 

Policy

AGS ensures that all leaders, volunteers, staff, or any individuals in planning and production of AGS activities will disclose any and all potential conflict of interest and resolve them prior to the activity.  

 

Procedure

The process for ensuring compliance with this policy applies a multi-step approach including prevention and monitoring/evaluation.  

 

Identification

All individuals who are involved with planning activities must sign and submit a financial disclosure form prior to planning the activity. All financial relationships with any commercial interest must be disclosed.  Individuals subject to this requirement include, but are not limited to activity course directors and program chairs, planning committee members, faculty/speakers/presenters, authors, editors, expert reviewers, moderators, panel members, and AGS staff in position to control content. All financial disclosures must be provided through the AGS online disclosure form or in another pre-approved format.

Relevant financial relationships must be disclosed to learners prior to the continuing education activity.  Information provided in this manner includes the name of the individual, the name of the commercial interest, and the nature of the relationship the person has with the each commercial interest. Information that an individual has no relevant financial relationship must also be disclosed in advance to the learning audience.


Resolution

All faculty and non-faculty involved with the planning or instructing an activity who discloses a conflict of interest must resolve that conflict prior to the activity.  Appropriate mechanisms for resolution will be identified by the planning committee and can include the following:

Non-Faculty Resolution

A non-faculty member e.g. staff, who has an identified conflict of interest will be asked to recues themselves from any discussion/decision making process where the conflict of interest would come into play.

Faculty Member Resolution

Peer Review: A faculty member with a conflict of interest must submit his/her work to a panel for peer review.  Recommendations of the panel, as it related to conflict, must be taken.  If the faculty member refuses the recommendation they will be asked to resign and a new faculty member will be appointed.

Or

Evidence Based: Material to be presented must be the best available evidence in the literature, supported by the grade or level of that evidence and by identifying the conclusions that the evidence is supports.

Or

Other methods deemed appropriate by AGS.

 

Refusal to Disclose

Non-Faculty

If a non-faculty member refuses to disclose conflicts of interest then that person will be asked to step down from the position requiring disclosure of conflicts of interest.

Faculty Member

If a faculty member refuses to disclose they will be replaced and not considered to present until such disclosures are made.

Additional Information

Additional information may be requested of faculty/non-faculty to assist in the resolution of conflict of interest. Resolution of the conflict of interest must also be disclosed to the audience to the audience in advance.

Off-Label Disclosure

In addition, all faculty members are required to disclose to learners off-label and/or investigational use of a product and any limitations on the information presented, including preliminary data, anecdotal evidence or unsupported opinion.

 

Failure to Disclose

Failure to disclose can result in a two suspension from participation in the AGS program.

 

Evaluation/Monitoring for Bias

CME activity participants are surveyed about perceived commercial bias as part of the post-activity evaluation.

 

 

AGS BOD Approved – March 2010

AGS BOD Renewed and Approved – March 2011