Abstract Submission has Closed

Submission of abstract proposals for paper and poster presentations closed at 10am Pacific Time on 10/11/18.

All submitters will be notified of acceptance status by email by the end of November, 2018. 

Abstract Submission Requirements and FAQs

Control of Content

The American Glaucoma Society (AGS) considers presenting authors, not co-authors, to be in control of the educational content. It is AGS policy and traditional scientific publishing and professional courtesy to acknowledge all people contributing to the research, regardless of CME control of the live presentation of that content. Though they are acknowledged, co-authors do not have control of the CME content, their disclosures will be collected for review by the progam committee and if the abstract is selected for a Paper Presentation will be published and resolved.

AGS "New" Permissions 

What do I need to do about disclosures?

  • All persons in the position to control content of an activity must disclose relevant* financial interests. Each submitter is prompted to enter financial interest disclosure information at the initial login to the abstract system.

*What is the definition of a relevant financial disclosure?

  • Relevant financial disclosures are financial relationships with a commercial interest in any amount, which occurred in the twelve-month period preceding the time that the individual was asked to assume a role controlling content for the CME activity, and which relate to the content of the educational activity, causing a conflict of interest.

What are examples of a financial relationship?

  • Financial relationships can take the form of payment to the individual, payments to the individual’s institution (including grant support), material support for research in the form of the instruments or other supplies, or other financial benefits to the individual resulting from stock equity, patents, or royalties.

Do co-authors need to submit financial interest disclosures?

  • The AGS considers presenting authors, not co-authors, to be in control of the educational content. Though they are acknowledged, co-authors do not have control of content but their disclosures will be collected for review by the program committee. If selected for a paper presentation all disclosures will be listed in the CME disclosure section of the program book.

I’m employed by a commercial interest. May I submit an abstract?

Presenters who are employed by a commercial interest may be permitted to present under specific circumstances:

  • When the content is not related to the business lines or products of their employer;
  • When the content does not involve human subjects research, and is instead limited to basic science research (e.g., pre-clinical research, drug discovery) or the processes/methodologies of research, themselves unrelated to a specific disease or compound/drug;
  • As technicians in Skills Transfer Labs limited to demonstrating the safe and proper use of medical devices.

AGS presentations may not be used for commercial promotion.

If my abstract is accepted as a paper/oral presentation, how do I follow the disclosure policy when presenting at AGS 2019?

  • Presenters will have 10 seconds, and are required to display financial relationships on the first slide of their original paper presentation, or on the poster and/or video. This is required even if the presenter has no financial interest. The presenter should also verbally disclose any financial interest relevant to the presentation.

Even with disclosure, presentations should never promote the use of any commercial product.

Definition of Commercial Interest

  • A Commercial Interest is any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on patients.

Do I need to be an AGS member to submit an abstract?

  • No, but an AGS member must be an author or co-author on the abstract submission.

What if I upload a copy of my abstract and I do not complete all the fields in the submission form?

  • Paper/Poster presentations require a complete submission (all fields must be filled out) of an abstract for consideration. If all fields are not complete, the abstract will not be reviewed.
  • Please remember that your abstract submission data is submitted as FINAL and there will NOT be an opportunity to edit or change content of your abstract once you submit.

How many submissions can I be listed as a first author?

  • Individuals can be a first author on one submission only.

Can I be a co-author on multiple abstract?

  • You may be a presenting author on only one (1) submitted abstract but may be a co-author on other submitted abstracts.

Can I send my abstract by email or US Post?

  • No, submissions are only accepted electronically via the AGS abstract submission website. Abstracts sent by paper mail or email will not be accepted.

Who reviews abstracts and when will I be notified of accept or reject?

  • The Program Committee reviews all abstracts and reserves the right to accept or reject abstracts for inclusion in the Program. Notification of the Committee's action on submitted abstracts will be sent in November 2018.

Is it a requirement to pre-register for the Annual Meeting?

  • Yes, all presenters must pre-register for the Annual Meeting by January 08, 2019, in order to present the accepted abstract and have it published in the final program.

When do I get information about meeting registration?

  • Meeting registration information will be emailed with the acceptance notification.

Will I be chosen for a paper or poster presentation? 

  • A limited number of paper presentations are discussed at the meeting. Some paper submissions may be chosen for posters and vice versa depending on your submission preference and score.

Why do I need to upload my photo?

  • Authors are required to upload a photo at the time of submission. Your photo will be published in the annual meeting program book if your abstract is selected, or on our online schedule if selected as a poster presentation.

How long can my abstract be?

  • Please limit your abstract to 2500 characters and a maximum of one image.

Are there specific dates that I need to be available to participate?

  • By submitting an abstract, all individuals agree to be available Thursday, March 14 - Saturday, March 16, 2019. An exception will be made for religious purposes. You will have the opportunity to identify conflicts within your abstract submission.

Are all authors required to agree on submitted content?

  • All authors and co-authors must agree with the content of the presentation, and acknowledge an active role in the project.

Will my presentation be recorded?

  • All presentations may be recorded or videotaped. 

What if I withdraw from presenting my abstract?

  • If you withdraw your abstract or presentation after November 30, 2018 or fail to appear at presentation time, AGS may exclude you from any listing or participation in the AGS meeting program for 2 years unless a medical or personal emergency has caused the withdrawal.

What is the deadline to submit an abstract?

  • The abstract receipt deadline is October 11, 2018 at 10:00 am PT/ 1:00 pm ET, it will remain firm and any abstracts received after the deadline will not be accepted. Changes to abstracts may not be made once the deadline passes. The AGS will not review any abstract submissions submitted as hard copies or via email.

Does the AGS pay honoraria or travel/housing expenses for oral or poster presenters at the annual meeting?

  • No, the AGS does not pay honoraria or travel/housing expenses for invited presenters, oral or poster presenters with exception of honored lectures and honored guests.

Is there a preferred method of structuring my abstract?

  • Yes, more abstracts are submitted than can be accepted. To help the Program Committee fairly evaluate the proposed presentations, it is essential that abstracts be informative for both the reviewers and meeting attendees. The structure of your abstract should include succinct statements, which cover the following areas:
    • Purpose/Relevance - Why was this study/research performed?
    • Methods - How was this studied?
    • Results - Principal data and statistical analysis
    • Discussion - What is the interpretation of the data?
    • Conclusion - What is the relevance to clinical practice or future research?
    • References - Up to three references
    • Do not use proprietary names alone in the title or body of the abstract. If necessary, you may include a proprietary name in parentheses directly after the generic name on first use in the body of the abstract. The American Glaucoma Society reserves the right to replace proprietary names with generic names.

 

If you have questions about the abstract submission process, please contact the AGS Coordinator at ags@aao.org.